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Why Workflow Software Can Lead To Business Growth
February 01, 2020

Why Workflow Software Can Lead To Business Growth

Have you ever considered how much time you’re spending on routine business tasks? In addition, have you ever estimated how much time and money those inefficient processes are costing you? Inefficiencies, mistakes, and wasted time are a problem for companies of all sizes. However, you can dramatically reduce their foothold by implementing workflow automation.

With the right workflow software, you can automate your most important daily tasks and processes. This will free up your time and help your business operate at a higher level.

The Magic Of Workflow Automation

Whether you realize it or not, workflows are at the core of nearly every area of your life. You probably have some kind of routine for most things you do. The question is, are these workflows helping you operate as effectively as possible?

In business, a workflow follows a routine set of steps and is designed to achieve a certain outcome. Workflow automation is technology that automates manual tasks and reduces the need for human involvement.

With workflow automation, you take a manual task, like employee onboarding or invoicing, and turn it into a simple, automated system. Creating workflows that are automated will allow your business to operate more efficiently and make it easier for your company to scale.

Plus, you and your team will spend less time on mundane, low-quality tasks. Not only will this save you money, but it will give your business a competitive edge. It’ll allow your team to focus on the activities that will move the business forward.

Benefits Of Workflow Software

If you’ve never implemented workflow software before, it can seem overwhelming at first. It may take some time to figure out how to effectively implement workflow management into your business.

However, workflow automation is well worth the time and effort. Listed below are the three most significant benefits of workflow software.

Improving Productivity by Reducing Inefficiency

One of the biggest benefits of workflow software is that it’ll reduce inefficiencies in your business, as you may not be aware of how much time you’re spending on repetitive tasks.

For instance, how much time are you spending on back-and-forth emails with your employees? Or  are you spending time trying to determine who’s in charge of completing a specific task?

By automating these processes, you’ll know that everything has been delegated and that deadlines are set. This will improve productivity and ensures all of your employees are on the same page.

Increasing Standardization, Thus Reducing Risk

Mistakes can be very costly in business. Not only do you have to take the time to address the mistake, but you have to deal with the consequences.

Due to this, you should aim to remove the risk of human error whenever possible. One of the reasons mistakes repeatedly occur is that businesses don’t have a standardized process for completing certain tasks.

By developing workflows, you’ll create a repeatable system for the most important elements of your business. This not only ensures that nothing falls through the cracks, but it’ll cut down on the number of mistakes that occur.

Adaptation To Process Changes

You want to have certain standards in your business, but you should also try to be flexible. Your company’s needs will change, and you must be able to change your processes accordingly.

The right workflow tool is easily customizable for your business’ processes and will be able to grow with your company. This will give you a flexible system that you can continue to improve.

An Example Of A Workflow

Now that you understand what workflow automation is and how the right software can help let’s look at a real-life example of this. Employee onboarding is something every company has to deal with.

Even though the right onboarding solution can increase employee retention by as much as 25 percent, most companies don’t have a good onboarding process in place.

Here is a workflow process that you could implement to improve your onboarding process:

  • Enter the new employee’s contact information into your database
  • Send that person a welcome letter with information about what to expect
  • Let them know when their first day of work is
  • Get the new employee’s office space ready to go
  • Schedule any necessary trainings
  • Welcome that person and introduce them to the rest of their team

By putting a process like this in place, you ensure that all your bases are covered. The employee has everything they need to get started, and you’re making the transition smooth for everyone involved.

Preparing For Workflow Automation

So, how can you prepare to implement workflow automation into your business? Well, it’s a good idea to start with one process and then build from there.

Once you become aware of your company’s inefficiencies, it can be tempting to try to change everything at once. However, this is almost always a mistake.

First of all, your employees may be very resistant to a lot of sudden changes. And by trying to change too much at once, it’s unlikely that these changes will stick over the long run.

Identify one process that you want to improve and start there. Begin with a clear endpoint in mind and look for ways that you can automate it. Once you’ve created a system for this process, you can test it out and continue to make improvements.

Our Final Thoughts

Workflow automation software will track and measure your workflow for you. It allows you to standardize your most important processes and cut out any inefficiencies.

This will reduce the risk of human error and help your business operate more smoothly. The right workflow software will be flexible and customizable to the needs of your business.

To get started with workflow management, pick one process that you want to automate. Start small and begin with a clear goal in mind. Once you’ve automated one of your business processes, be sure to measure your results, and continue to make improvements.

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Frequently Asked Questions

What is workflow automation?

Workflow automation is technology that automates and streamlines your business processes. You take a manual task and turn it into a simple, automated system. This minimizes the need for human involvement and helps your business operate more efficiently.

What are the benefits of using workflow software?

The right workflow software will help you reduce inefficiencies and create a standardized process for running your company. Plus, the software should be flexible and able to grow with your business.

What is a real-life example of workflow automation?

A good example of workflow management is employee onboarding. Many businesses struggle with employee retention because they don’t have a good onboarding process in place.

Here is an employee onboarding process you could implement in your business:

  • Enter the new employee’s contact information into your database
  • Send that person a welcome letter with information about what to expect
  • Let that person know when their first day of work is
  • Get the new employee’s office space ready to go
  • Schedule any workplace trainings
  • Welcome the employee and introduce them to the rest of their team
How can I implement workflow software in my business?

To get started with workflow automation, you work on automating one process at a time. Pick a process that you think could be improved and look for a way to automate this system.

Keep in mind, it may not work the way you want on the first try. Therefore, you should test your process and be willing to evaluate and improve it.

Fora Financial

Editorial Note: Any opinions, analyses, reviews or recommendations expressed in this article are those of the author's alone, and have not been reviewed, approved, or otherwise endorsed by any of these entities.

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Fora Financial is a working capital provider to small business owners nationwide. In addition, the Fora Financial team provides educational information to the small business community through their blog, which covers topics such as business financing, marketing, technology, and much more. If you’d like to see a topic covered on the Fora Financial blog, or want to submit a guest post, please email us at [email protected].